Dynamic Purchasing System
A Dynamic Purchasing System (DPS) is a process available for contracts for services and goods commonly available on the market. It has some aspects that are similar to framework agreements, but the Contract Notice will remain open throughout the lifetime of the DPS meaning that new suppliers can join at any time.
It has to be run as a completely electronic process, and should be set up using the Restricted Procedure and some other conditions.
Public Bodies may set up a DPS which may be divided into categories of goods or services.
The DPS is a two-stage process. First, in the initial setup stage, all suppliers who meet the selection criteria, and are not excluded, must be admitted to the DPS. This is assessed through the completion of an European Single Procurement Document (ESPD) by all interested suppliers.
Public bodies must not impose any limit on the number of suppliers that may join a DPS.
Individual contracts are awarded during the second stage. In this stage, the public body invites all suppliers on the DPS (or the relevant category within the DPS) to bid for the specific contract.
What Do You Need to Do as a Bidder?
The below diagram shows the steps you need to follow to be able to join a DPS.